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Custom Software & CRM · Delivered Case Study

Aexon Graphics CRM – Print & Packaging Production, Purchase Order and Invoicing System

An internal production ERP and shop-floor workflow management system running a print and packaging factory from raw material purchase orders to floor workstation dispatch, material waste control, and WhatsApp invoicing.

Client: Aexon Graphics
Industry: Printing, Flexo Printing & Packaging Manufacturing
Timeline: 8 Weeks
Region: India
Live URL:crm.aexongraphics.com
Discuss a Similar Build Live WebsiteView Platform Screens ↓
Verified ROI Bank-Grade Code
Custom Software & CRM
Aexon Graphics CRM – Print & Packaging Production, Purchase Order and Invoicing System Preview
Click to View Full Showcase ↓

Quantified Business Outcomes

Every engineering milestone tied directly to verifiable application speed, scalability, and bottom-line revenue impact.

Production Deployed
8 StationsProduction Floor Stages
0% OveruseMaterial Stock Protection
<3 SecDompdf & WhatsApp Dispatch
100%Floor Stage Traceability
PHP 7.4 / 8.xCodeIgniter 3.1 MVCMySQL / MariaDB (mysqli)Dompdf 3.x (Vector PDF)WhatsApp Messaging Service (QR Webhooks)HTML5 & CSS3Bootstrap Admin LayoutJavaScript (ES6) & jQueryLanguageTool APIApache Web Server (LAMP)
PHP 7.4 / 8.xCodeIgniter 3.1 MVCMySQL / MariaDB (mysqli)Dompdf 3.x (Vector PDF)WhatsApp Messaging Service (QR Webhooks)HTML5 & CSS3Bootstrap Admin LayoutJavaScript (ES6) & jQueryLanguageTool APIApache Web Server (LAMP)
Platform Visuals & Interface Walkthrough

High-Fidelity Interface Showcase & Multi-Device Experience

Explore the production-deployed UI engineered for effortless customer booking, responsive multi-device adaptability, and streamlined operational control.

https://crm.aexongraphics.com↗
Live DeploymentVisit Live Site
Aexon Graphics CRM – Print & Packaging Production, Purchase Order and Invoicing System
Active ScreenAexon Graphics CRM — Print & Packaging Production, Station Workstation Queue & Invoicing Overview

Visual Gallery & Platform Screens

Click any screen to open the interactive high-resolution preview.

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Aexon Graphics CRM — Print & Packaging Production, Station Workstation Queue & Invoicing Overview
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Strategic Engineering

The Challenge & The Vision Architectural Solution

How we deconstructed technical debt, eliminated bottlenecks, and delivered an uncompromising system.

The Business Challenge

Legacy Bottlenecks & Growth Hurdles

A print and packaging manufacturing plant relies on a precise, multi-step chain: raw materials (sheets, rolls, laminates) must be ordered and inspected; each client order must be split into specialized manufacturing instructions across plate making, flexo printing, lamination, punching, pasting, and cutting machines; and finished units must be packed, dispatched, and invoiced. Prior to this CRM, the entire plant relied on handwritten job cards, loose paper PO slips, and chaotic phone calls between the front office and floor machine operators. This led to frequent scheduling bottlenecks, untracked paper waste and material shortages, lost jobs on the shop floor, workers skipping required quality checkpoints, and tedious manual accounting to calculate GST and email proforma invoices to clients.

The Vision Solution

Modern Architecture & Scale

Vision architected and deployed a role-governed internal production ERP and shop-floor workflow platform powered by PHP CodeIgniter 3.1 and MySQL. The system bridges front-office procurement with factory operations: approved Purchase Orders dynamically convert into numbered Jobs with strict stock allocation limits; an intelligent stage sequencer routes jobs one active station at a time to dedicated worker dashboards; floor operators log material consumption and final sheet waste counts before closing a stage; and office administrators generate print-ready Dompdf purchase orders and GST proforma invoices, dispatching them directly to vendor and customer WhatsApp numbers via an integrated QR session service.

Modular Architecture

Core System Modules & Feature Breakdown

A high-cohesion, low-coupling module hierarchy engineered to power seamless customer reservations and enterprise fleet management.

01

Purchase Order & Raw Material Stock Governance

Office procurement desk managing vendor purchases with granular specifications, automated tax splits, and sequential PO numbering.

  • Detailed material line entry: brand, quantity, size, GSM, micron, kilograms, rate, and line amount
  • Automated subtotal, discount (percentage or fixed), and CGST/SGST tax split calculation
  • Typeahead party lookup suggesting existing suppliers to eliminate duplicate data entry
  • Lifecycle states (Pending, Approved, Completed, Cancelled) with edit locks on approved orders
02

PO-to-Job Conversion & Material Allocation Engine

Automated transition bridge converting approved vendor POs into production jobs with strict stock consumption boundaries.

  • Unique job numbering algorithm generating deterministic formats (e.g., JOB-<date>-<seq>)
  • Stock protection logic verifying allocated material against PO line quantities to prevent over-allocation
  • Per-job material tracking reflecting total PO volume, allocated stock, and unassigned balance in real time
  • Flexible station checklist allowing custom production routes tailored to specific packaging specifications
03

8-Station Production Routing & Sequential Stage Engine

Deterministically advances jobs through specialized floor stations, enforcing single-active-stage integrity.

  • Dedicated station specifications: Plate cutting dimensions, Printing colors/types, Lamination finishes, Punching methods & Pasting/Cutting counts
  • Single-active-stage rule: Stage 1 begins 'In Progress' while subsequent stages remain pending until predecessors complete
  • Automatic assignment linking each selected station to its currently active shop-floor worker
  • Admin job cockpit displaying real-time stage progress, material logs, and full station instructions
04

Worker Workstation Floor Console & Station Ownership

Distraction-free floor portal displaying only assigned jobs with strict ownership verification.

  • My Work Station queue filtering jobs by stage state (Total, In Progress, Completed, Pending)
  • Strict ownership enforcement preventing unauthorized workers from advancing external stages
  • Specialized material usage logging restricted to Printing and Dispatch stations with PO cap validation
  • Job Complete terminal capturing final output quantity and wasted sheets before closing the job
05

GST Proforma Invoicing & Company Bank Profiles

Commercial invoicing suite linked directly to approved POs with automated tax calculation and multi-bank selection.

  • 1-click generation from approved purchase orders carrying customer address, mobile, and GSTIN
  • Granular line items (product name, quantity, unit, and unit rate) with automated CGST/SGST calculation
  • Company profile binding featuring company logo, contact data, and selectable primary bank account details
  • Admin invoice archive with status filters, instant print views, and downloadable files
06

Automated Dompdf PDF Engine & WhatsApp QR Gateway

Direct paperless document delivery sending production POs and invoices over WhatsApp.

  • Dompdf 3.x vector PDF compiler creating pixel-perfect, GST-compliant A4 documents
  • Integrated WhatsApp web service connecting via admin QR code scan with live status indicators
  • Instant 1-click dispatch delivering PO and invoice PDFs directly to vendor or client mobile numbers
  • Eliminates email attachments, manual downloads, and paper printing delays
07

Factory Floor Spell-Check & Quality Guard

Inline text verification validating production instructions with industry-specific vocabulary.

  • Integrated spell-check API evaluating text fields as office staff enter critical job specifications
  • Smart whitelisting ignoring industry jargon and business acronyms such as 'AEXON', 'GST', and 'FLEXO'
  • Eliminates typographical errors in plate dimensions, color notes, and customer delivery remarks
  • Audited production logs preserving complete historical records for every finished job
Milestones Delivered

Key Engineering Deliverables & Artifacts

Core software components transferred to the client with full IP ownership.

Role-Secured Factory Management ERP (Office Admin & Station Worker Portals)

Designed for high concurrency, automated testing coverage, and zero downtime.

Purchase Order Management with Multi-Line Raw Material Specs & Automatic GST Split

Designed for high concurrency, automated testing coverage, and zero downtime.

Dynamic PO-to-Job Converter with Rigid Material Stock Protection & Allocation Caps

Designed for high concurrency, automated testing coverage, and zero downtime.

8-Station Sequential Job Stage Routing Engine (Plate, Print, Laminate, Punch, Paste, Cut, Dispatch, Complete)

Designed for high concurrency, automated testing coverage, and zero downtime.

Worker Workstation Floor Queues with Role-Locked Stage Ownership & Instruction Cards

Designed for high concurrency, automated testing coverage, and zero downtime.

Raw Material Consumption & Production Sheet Waste Tracking Console

Designed for high concurrency, automated testing coverage, and zero downtime.

GST Proforma Invoicing Engine with Company Profile & Multi-Bank Account Binding

Designed for high concurrency, automated testing coverage, and zero downtime.

Automated Dompdf PDF Engine with 1-Click WhatsApp Document Dispatch (QR Session Integration)

Designed for high concurrency, automated testing coverage, and zero downtime.

Built-in Production Text Spell-Check Integration with Industry Term Whitelisting

Designed for high concurrency, automated testing coverage, and zero downtime.

★★★★★

“Aexon Graphics CRM transformed our packaging factory from chaotic paper job cards into a synchronized digital production floor. Every machine operator knows their exact job queue, our raw material stock is protected against overuse, and our office dispatches GST invoices over WhatsApp in seconds.”

P
Plant Operations & AdministrationProduction Management, Aexon Graphics
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